ICAST Show Logistics

Freight Route Planning for ICAST

Freight route planning for ICAST starts with the production location and the show's official targeted-freight window.

Our freight planning for ICAST accounts for Orlando's I-4 east-west, the Florida Turnpike, Orlando International Airport cargo, and the SR-528 (Beachline) connection to Port Canaveral congestion patterns. Atlanta's I-285 perimeter, Vegas's I-15 inbound from LA, Dallas's I-35E and DFW International Airport cargo — each has its own timing rhythm that affects on-time delivery.

• Documentation: photo manifests, seal logs, signed BOL at every handoff
• Freight pre-booking lead time: 60-90 days for first-choice carriers
• Advance warehouse savings: typically 15-30% on drayage vs direct-to-show

Orlando Advance Warehouse for ICAST

Advance warehouse for ICAST solves the drayage cost problem.

Our Orlando advance warehouse for ICAST receives freight at minus-30 to minus-10 days, inspects every crate for condition, stages by booth and install priority, and releases to show site on the official targeted move-in dates. The booth is documented every step.

Drayage Cost Management at Orange County Convention Center

Not every ICAST cycle accommodates consolidation — we tell you when it works and when it doesn't.

Drayage cost management at Orange County Convention Center is about understanding the official material handler's rate schedule. Charges hit per hundredweight (CWT), with separate rates for peak/off-peak, mountain handling, and certain forklift services. We model your booth's drayage cost before crating so there are no invoice surprises.

• OCCC's North-South and West Concourse buildings, Camping World Stadium event floor, Amway/Kia Center concourses, and Walt Disney World Swan & Dolphin convention space
• OCCC's preferred contractor pool, IATSE Local 631 Orlando, and Central Florida independent crews
• Orange County fire-marshal review for new structural elements typically clears in 7 business days at OCCC

Exhibit Transport Loading for ICAST

Loading sequence for ICAST matters for unload at the advance warehouse and the show site. We stage crates so the install-sequence items come off the truck first, which compresses unload time and reduces drayage labor hours when the show charges by clock.

Exhibit transport loading for ICAST happens at the production facility under our crew's supervision. Crates get inventoried, photographed in the loaded position, and sealed with documented seal numbers. The carrier signs the bill of lading after our staff confirms count and condition.

• OCCC's 125-events-per-year cadence keeps labor and drayage relatively predictable, but Q1 (PGA Show, HIMSS, KBIS adjacency) and November (IAAPA Expo) tighten capacity
• Freight routing through I-4 east-west, the Florida Turnpike, Orlando International Airport cargo, and the SR-528 (Beachline) connection to Port Canaveral
• Coordination with American Sportfishing Association (ASA) show management